The Veterans Health Administration (VHA) is inviting applications for the position of Lead Medical Records Technician (ROI), GS-7 at the VA Eastern Kansas Health Care System in Leavenworth, Kansas. This is a full-time, permanent federal government job open to the general public.
Below are the complete job details, eligibility, salary, duties, and application process.
📌 Job Overview
- Job Title: Lead Medical Records Technician (ROI)
- Vacancy No.: CBSS-12844762-26-CGJ
- Department: Veterans Health Administration (VHA)
- Job Type: Permanent
- Schedule: Full-Time
- Grade: GS-7
- Salary Range: $50,775 – $66,012 per year
- Location: Leavenworth, Kansas
- Work Schedule: 8:00 AM – 4:30 PM
- Telework: Ad-Hoc
- Who Can Apply: Public (U.S. Citizens)
📅 Important Dates
- Opening Date: December 22, 2025
- Closing Date: December 29, 2025
- Application Deadline: 11:59 PM (ET)
🏥 Job Summary
The Lead Medical Records Technician (ROI) serves as a team lead within the Veteran Transportation Service (VTS) at the VA Eastern Kansas Health Care System. The selected candidate will lead a team of employees while also performing technical duties related to medical records, scheduling, data tracking, and program coordination.
This role reports directly to the Mobility Manager and plays a key role in supporting timely and accurate healthcare services for U.S. Veterans.
🧾 Key Responsibilities
🔹 Team Lead Duties (30%)
- Distribute and balance workload among staff
- Monitor work progress and quality
- Provide on-the-job training to new employees
- Review completed work and ensure deadlines are met
- Approve short-term leave and handle basic employee issues
- Report performance and training needs to the supervisor
🔹 Scheduling, Data Collection & Tracking (25%)
- Manage consults, appointments, and admissions scheduling
- Collect, compile, and analyze transportation service data
- Enter and verify data in automated tracking systems
- Prepare reports and ensure workload accuracy
- Coordinate with EMS, DAV, VFW, and other transportation providers
🔹 Program Planning & Coordination (25%)
- Plan and organize Veteran Transportation Service programs
- Validate daily workload data and reporting accuracy
- Support operational planning, forecasting, and reporting
- Review workload types such as outpatient visits and surgical admissions
🔹 Performance Measures Support (20%)
- Help reduce patient wait times
- Process consultations using VISTA, CPRS, and SharePoint
- Monitor quality measures for consultation services
- Support staff training on electronic medical record systems
✅ Eligibility & Conditions of Employment
Applicants must:
- Be a U.S. Citizen
- Be proficient in spoken and written English
- Pass a background/security investigation
- Register for Selective Service (if applicable)
- Complete online onboarding requirements
- Participate in the seasonal influenza vaccination program
⚠️ Trial Period:
Selected candidates must complete a 1- or 2-year trial period.
🎓 Qualifications
Basic Requirement
- U.S. Citizenship (non-citizens may be considered in rare cases)
Education or Experience (One Required)
Option 1 – Experience
- One year of experience with medical terminology and health records
- At least 6 months must involve Release of Information (ROI) work
Option 2 – Education
- Associate degree in Health Information Technology or Health Information Management
- Minimum 12 semester hours in relevant courses
Option 3 – Combination
- Equivalent combination of education and experience
Grade Level Requirement (GS-7)
- One year of experience is equivalent to GS-6
🧠 Required Skills & Abilities
- Knowledge of HIPAA and Privacy Act regulations
- Ability to lead and train staff
- Strong written and verbal communication skills
- Ability to prepare and present reports
- Experience with medical record systems and data tracking
Preferred Experience:
Release of Information, ECFAX, administrative duties, and office equipment
🏛️ Benefits of Working with VA
- Federal retirement plans
- Paid annual and sick leave
- Health, dental, and vision insurance
- Job stability and career growth
- Veteran-friendly workplace
📝 Required Documents
- Resume (standard VA Clinical Resume required)
- Supporting documents (if applicable):
- Transcripts
- SF-50
- DD-214
- Certifications
🖥️ How to Apply
- Visit USAJobs.gov
- Search using Vacancy No. CBSS-12844762-26-CGJ
- Click Apply Online
- Complete the questionnaire
- Upload all required documents
- Submit before December 29, 2025
👉 Apply early to avoid last-minute issues.
📞 Agency Contact
- Name: Christopher Jackson
- Phone: 913-682-2000 ext. 62667
- Email: Christopher.Jackson14@va.gov
- Address:
VA Eastern Kansas Health Care System
2200 SW Gage Blvd
Topeka, KS 66622
🔔 Final Note
This job announcement may be used to fill additional vacancies. Veterans, individuals with disabilities, and those seeking a stable federal career are strongly encouraged to apply.